GENERAL INFORMATION
DOST OSEC Citizen's Charter FY 2024
Application to the Grants-In-Aid (GIA) Program
Application to the Balik Scientist Program (BSP)
Certification of Eligibility of Non-DOST System S&T Personnel under R.A. No. 8439
CERTIFICATION OF ELIGIBILITY OF NON-DOST SYSTEM S&T PERSONNEL UNDER R.A. NO. 8439
Office of the Assistant Secretary for Administration
2/F Prototyping Division Building, MIRDC Compound
Trunk line No. No.
(02) 8837-2071 local 3050
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: http://www.dost.gov.ph/
For the availment of benefits under R.A. No. 8439, also known as the Magna Carta for Scientists, Engineers, Researchers and Other Science and Technology (S&T) Personnel in Government, certification of eligibility is issued to qualified Non-DOST System S&T personnel.
If requirements are complete, this transaction can normally be completed within three (3) months.
WHO MAY AVAIL OF THE SERVICE
All non-DOST System personnel in government who are involved in S&T activities (STA) may avail of the benefits under R.A. No. 8439 upon certification of the DOST Secretary.
REQUIREMENTS
To be submitted by the agency
- Report of the Agency Screening Committee, which include analysis of qualification of each applicant being recommended and signed by the Agency Screening Committee Chairperson and members
- Official endorsement by head of agency. If the head of agency is applying, his/her application shall be endorsed by the Department Secretary
- Organizational and Functional Charts
- Agency/ Profile/ Description (Mandates, Thrusts and Programs)
- Endorsement by head of agency and/or department, where applicable
- Functions of the service/division/unit/section where the personnel belongs
- Position title, salary grade and description of actual duties and responsibilities with corresponding percentage time allocation
- Certified true copy of diploma/s
- Certified true copy of academic transcript of records
- For applicants with scientist rank conferred by the Scientific Career Council (SCC), Certification of good standing issued by the SCC
- Other relevant documents that may be required by the DOST Screening Committee
SCHEDULE OF AVAILABILITY OF SERVICE:
Monday-Friday
8:00 AM-5:00 PM
HOW TO AVAIL OF THE SERVICE
| Step | Person/Office Responsible | Activity | |
| 1 | Head of Requesting Agency | Submits the endorsement letter re the application of the employee to the DOST Screening Committee. | |
| 2 | DOST-Screening Committee (SC) Secretariat | Acknowledges the receipt of the application. | |
| 3 | DOST-SC Secretariat | Checks completeness of documents. | |
| 4 | WG Secretariat |
If the document is complete, prepares the matrix for evaluation of TWG and forwards the documents to the Working Group. If the document is incomplete, prepares letter for signature of the SC Chairperson informing the agency head of applicants who do not comply with the documentary requirements. |
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| 5 | Working Group (WG) | Reviews the completeness of the submitted documents of applicants. | |
| 6 | DOST-SC |
Evaluates the following: Advises the DOST-SC if the agency is not qualified. Sends the recommendation to the DOST SC. |
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| 7 | DOST-SC |
Reviews WG endorsement of the individual applicants. Returns the applications to the WG for re-evaluation, if SC does not agree with the recommendation of WG. |
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| 8 | Secretariat |
Prepares the following: |
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| 9 | DOST-SC | Signs the final matrix of approved/ disapproved applicants and the recommendation letter to the Secretary. | |
| 10 | DOST Secretary | Acts on the SC recommendation. | |
| 11 | DOST-SC Secretariat |
Sends the letter to the proponent re: |
|
Application to the DOST-JSPS Joint Scientific Research Program
APPLICATION TO THE DOST-JSPS JOINT SCIENTIFIC RESEARCH PROGRAM
International Technology Cooperation Unit (ITCU)
2/F ADMATEL Building
Trunk line No. 837-2071 to 82 local 2001
Telefax No. 838-8376
Email address: This email address is being protected from spambots. You need JavaScript enabled to view it. ; This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: http://www.jsps.gov.jp/english / http://itcu.dost.gov.ph
The DOST - JSPS Joint Scientific Research Program is an inter-institutional cooperative arrangement initiated on 15 March 1979 through the signing of a Memorandum of Understanding (MOU) for Scientific Cooperation between the then National Science Development Board (now the Department of Science and Technology) and the Japan Society for the Promotion of Science (JSPS).
This bilateral program aims to establish sustainable collaborative relations for the advancement of the mutual benefits of the Philippines and Japan under the principle of reciprocity. It also aims to promote scientific researches and exchanges thorough exchange of scientists, holding of scientific seminars, and conduct of dissertation and degree researches under the joint guidance of Filipino and Japanese advisers. The Program is designed to create high potential research nuclei in the fields of natural sciences, social sciences and humanities. The Program fosters and looks after the next generation of leading researchers in the country.
Application to the Joint Research Program
WHO MAY AVAIL OF THE SERVICE:
All Filipino researchers from universities and research institutions that plan to establish or that have already existing scientific collaborations with Japanese researchers by submitting research proposals for funding consideration. For Filipino researchers requiring DOST funding, the five priority areas include: Health and Health Products, Alternative Energy, Biotechnology, Food and Agriculture, Environment, and Information Communication Technology.
If requirements are complete, the processing of application may take a year.
Note: Only one project will be selected yearly and project requiring DOST funding must not be more than Japanese counterpart.
HOW TO AVAIL OF THE SERVICE :
| Step | Proponent | Activity of the Office-in-Charge | Duration of Activity | Office-in-charge |
| 1 | Submits DOST-GIA Forms 1B, 2B, 2B-1, 2B-2, LIB to DOST JSPS Secretariat | Reviews the completeness of documents | 3 working days | DOST-JSPS Secretariat |
|
If documents are complete, prioritize projects for review by Sectoral Councils. If incomplete, informs the proponent. |
3 days per proposal | DOST-JSPS Secretariat | ||
| Exchanges list of submitted proposals to verify if the proposal was submitted by the counterpart proponents from each country
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1 working day | DOST and JSPS | ||
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Endorses the proposal (with the similar proposal submitted to JSPS by Japanese proponent) to the concerned Sectoral Council for review |
1 working day | DOST-JSPS Secretariat | ||
| Reviews and evaluates proposal | 1 working day | DOST Sectoral Council | ||
| Determines which proposals to support/ selects proposal to be funded | DOST EXECOM | |||
| Exchanges priority list
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4 to 5 months | DOST and JSPS | ||
| Final selection of project | 5 working days | DOST and JSPS | ||
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Informs proponent of selected proposal |
5 working days after project selection | DOST and JSPS |
Certification of Science Foundations
Procedure in Filing Complaint
PROCEDURE IN FILING COMPLAINT
| Step | Action | Office/Person Responsible | Processing Time | Location of Office |
| 1 | Client submits the accomplished DOST Complaint Form personally or through courier, or e-mail at This email address is being protected from spambots. You need JavaScript enabled to view it. | Clerk/Receiving staff at the Records Section or at the Personnel Division | 5 minutes | Personnel Division |
| 2 | DOST conducts inquiry/investigation | Personnel Division | 3 working days | Personnel Division |
| 3 | DOST informs/updates the complainant of the action taken on the complaint thru letter or e-mail | Personnel Division | 1 working day | Personnel Division |
