Republic of the Philippines Department of Science and Technology Gen. Santos Avenue, Bicutan, Taguig City
Request for Quotation
Venue for hosting of the 65th ASEAN COST (COST-65) Meeting on 20 – 25 May 2013
The Department of Science and Technology-Central Office, through its Bids and Awards Committee (BAC), requests qualified bidders to submit their lowest price on the ff. items:
Item No.
Item
Quantity
Unit
1
Venue for hosting of the 65th ASEAN COST (COST-65) Meeting on 20 – 25 May 2013
Area: Within Tagaytay Area
70 (Minimum) Guest Rooms inclusive of buffet breakfast for 20 – 26 May 2013
48 Guest Rooms charged to Guest Account
(number of guest rooms subject to adjustment)
• 22 Guest Rooms charged to DOST
(Guest Rooms for Phil SubCom Focal Persons/Officials/Secretariat/Liaison Officers)
One (1) Conference Hall that can accommodate 120 persons for the Plenary Session on 22 – 25 May 2013
Eight (8) Breakout Session Rooms on 20 – 21 May 2013, all located in the same floor
One (1) Secretariat Room to be used from 19 – 25 May 2013.
Note:
Conference and Break-out Session Rooms with provision of the following:
Food for 120 participants to include am snacks, buffet lunch and pm snacks, mint candies at P 1,500.00/pax
(Daily Menu included with provision for vegetarian and no pork meals)
Continuous coffee and tea
Rostrum with wired microphone
Whiteboard and flipcharts
Free Internet access
Food for Welcome Dinner for 120 participants on 23 May 2013 at P 1,200.00/pax
World class or premier facilities suitable for foreign guests taking into account the country’s national prestige as host of the meeting
Adequate parking slots for guests
1
lot
Qualified bidders should submit their quotation formnot later than April 23, 2013. Failure to strictly comply with the deadline and general conditions shall automatically disqualify the bidder/s from the bidding process. Request for Quotation form is also available at DOST-CO Procurement Section and downloadable at PhilGEPS website.
