Application to the Grants-In-Aid Program
Office of the Undersecretary for R&D-Special Projects Division (OUSEC for R&D-SPD)
3/F DOST Main Building
Gen. Santos Ave., Bicutan, Taguig City
Trunk line No. 837-2071 loc. 2031
Tel No. 837-7532
Website: http://gia.dost.gov.ph
The Grants-In-Aid (GIA) program provides grants for the implementation of programs/ projects identified in the current DOST priorities and thrusts and supports S & T activities classified in the General Appropriations Act.
Application for GIA support may be completed in six months or more, depending on the availability of funds.
WHO MAY AVAIL OF THE SERVICE:
Any Filipino public or private entity with proven competence may apply for the GIA support of DOST and its grants-giving units, provided that projects are for the benefit of Filipinos and based in the Philippines.
REQUIREMENTS :
- Complete proposal following the DOST format
- Detailed breakdown of the required fund assistance to indicate the counterpart of the proponent’s institution and other fund sources to be accompanied by a cash program indicating the cash requirements of the project on a monthly basis
- SEC registration for partnerships, corporations, non-government organizations, documents of incorporation of the private sector proponent and other related legal documents
- Curriculum Vitae of Project Leader and other researchers/ implementers
- Accomplishment reports and audited financial reports of previous DOST-GIA funded projects (if any)
- Approval from the institution’s ethics review board for research involving human subjects or from an institutional animal care and use committee for animal subjects (if applicable)
- For proponents connected with private sector, Surety Bond Application Form, Co-signers Statement (if applicable) and Income Tax Return
- Clearance from National Committee on Biosafety of the Philippines for proposals with biosafety implications (if applicable)
SCHEDULE OF AVAILABILITY OF SERVICE:
Monday-Friday
8:00 AM – 12:00 NN
1:00 PM – 5:00 PM
HOW TO AVAIL OF THE SERVICE:
| Step | Proponent | Activity of the Office-in-Charge | Duration of Activity | Office-in-charge |
| 1 | Submit proposal to the Office of the Secretary/ Undersecretary for R&D or the Sectoral Councils concerned. | Accepts submitted project proposals and conducts initial review based on the DOST-GIA guidelines and priority thrusts | 5-15 days | OUSEC for R&D-SPD |
| Forwards the proposal to the concerned Evaluating Council and Lead Council of priority R&D Agenda and NRCP for basic research | Office of the Undersecretary for R&D-SPD/ Sectoral Council/ NRCP | |||
|
Evaluates/checks proposal for duplication, scientific merit and alignment to priority agenda Informs the applicant of the result of evaluation and furnishes the copy to the OUSEC for R&D and evaluating council concerned |
14 days | Lead Council | ||
|
Conducts technical evaluation of the proposal using the Council’s protocol on evaluation of proposal If the proposal did not pass the evaluation, informs the proponent, copy furnished OUSEC for R&D, otherwise, informs the proponent to submit a detailed proposal in case initial submission made is a capsule proposal |
60-90 calendar days maximum | Evaluating Council | ||
| 2 | Submits detailed proposal in case initial submission made is a capsule proposal | Deliberates and approves detailed proposals and endorses the same to the DOST-GIA EXECOM for final approval | Governing Council/Board | |
| Coordinates/arranges DOST-EXECOM meeting and prepares project brief and line-item budget for DOST-EXECOM members’ agenda folders; serves as DOST-EXECOM secretariat | 14 days | OUSEC for R&D-SPD | ||
| 3 | Appears personally to defend the proposal before the DOST-GIA EXECOM | Approves/disapproves the proposal | 1 day (Monthly meeting) | DOST-GIA EXECOM |
|
If approved without comments, processes the approval documents, otherwise informs the evaluating council, copy furnished the Lead Council If approved with comments, informs the proponent through the evaluating council of the DOST-GIA EXECOM approval and/or instructions/ recommendations; |
15 days | OUSEC for R&D-SPD | ||
| 4 | If proposal is approved with comments, addresses the instructions/ recommendations of the DOST-GIA EXECOM |
Processes the approval documents (Memorandum of Agreement/Instruction and approval letter) with clearance from the Evaluating Council to facilitate the release of funds (Evaluating council will then become the monitoring council for the implementation of the approved project) |
5-15 days | OUSEC for R&D-SPD |
