GOVPH

Venue for Welcome Dinner for the 4th Asia-Pacific Telecommunity Workshop on Disaster Management and Communications

SPECIFICATIONS:

Welcome/Reception Dinner with the following provisions:

• Fine Dining Restaurant within Pasay or Manila area with exclusive space for reception and 30 minutes cultural music and dance presentation /entertainment
• Buffet dinner for 100 participants on 23 July 2013
• With provision for vegetarian and no pork meals
• Menu to be provided in the proposal should be at least four (4) main viand of: vegetables, fish or other sea foods, chicken and beef plus salad, soup, rice, bread and 2-3 dessert options
• With provision for food taste
• With one round of juice, iced tea or soda
• With adequate parking slots for guests
• With health and sanitation facilities
• All prices to be quoted should be inclusive of all applicable taxes and service charge.

• Van for Airport-Hotel Transfer and vice versa: From NAIA to Hotel in Pasay on 22 and 26 July 2013

• Van for the Educational Tour/Site Visit within Metro Manila on July 25

Specifications:

• Vehicle model must be at least 2011 with a 10-12 seater capacity
• Fully air conditioned and seat cover
• Minimum diesel engine displacement of 2.5L or 4 cylinders gasoline engine
• 2 days Van rental for the Airport-Hotel and Hotel-Airport transfer and 1 day rental for educational tour within Manila
• Could provide two-way radio/walkie talkie for drivers
• Preference for uniform color and model
• Minimum use of 10 hours/day

• Coaster bus/Mini bus for Welcome Dinner Transfer: From SMX Convention Center to Welcome Dinner Venue within Manila area on 23 July 2013

Specifications:

• Vehicle model must be at least 2011 with a 24-28 seater capacity
• Fully air conditioned and seat cover
• Minimum of 6 cylinders diesel engine displacement with manual transmission
• 1 day rental for SMX-Welcome Dinner Venue Transfer (Manila Area)
• Minimum use of 8 hours

General Requirements:

1. Rate offers must be expressed in terms of daily and weekly rates basis, inclusive of all applicable taxes, service charge, driver meals and fees, fuel cost, toll fees and parking fees. Additional charges in excess of the minimum hours per day service should also be indicated, if applicable.
2. All drivers of vehicle units are required to wear polo uniform.
3. Rental Company must provide “best effort basis” replacement units on the day the vehicles are restricted from the Unified Vehicle Reduction Scheme (UVRRS) and during accidents and repairs with the same class and same carrying capacity.
4. Inclusive of comprehensive insurance coverage (CIC), third party liability (TPL), bodily injury (BI) and Auto Passenger Insurance Coverage (APIC).
5. Availability of a 24-hr action team including dispatcher to any road/traffic emergency situation such as accidents and breakdown.

The Itinerary of travel is as follow:

22 July 2013 (Monday)
Arrival of Delegates (min of 35 person)
Route: NAIA Airport to Hotel in Pasay

23 July 2013 (Tuesday)
Transfer of guests from SMX Convention Center to Welcome Dinner Venue within Manila (min of 80 pax)

25 July 2013 (Thursday)
Educational Tour/Site Visit within Metro Manila (min of 40 person)
Route: Hotel in Pasay to Manila

26 July 2013 (Friday)
Departure of Delegates (min of 35 person)
Route: Hotel in Pasay to NAIA Airport

1. DESIGN AND LAY-OUT OF INSIDE PAGES AND COVER: INCLUDING THE PRODUCTION OF CREATIVE AND TECHNICAL ARTWORK OF PROFESSIONAL QUALITY SHALL BE PROVIDED BY THE PRINTER.
2. MANUSCRIPT WILL BE PROVIDED BY THE END-USER IN WORD FORMAT AND EXCEL (FOR TABLES).
3. PRINTING SHOULD INCLUDE: COLOR SEPARATION, SPOT UV AND MATT LAMINATION ON FRONT AND BACK COVER
4. WITH 1 COLOR ENVELOP PRINTED ON BOOK 80 LBS.
5. DIGITAL BOOK VERSION (PDF, E-COPY) IN CD SHALL BE PROVIDED BY THE PRINTER
6. PRINTERS WITH IN-HOUSE CAPABILITY FOR DESIGN AND LAY-OUT IS PREFERRED.